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 LinkedIn jobs

LinkedIn jobs
LinkedIn jobs


LinkedIn jobs

Executive Secretary

Job Summary

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Primary responsibilities

  • Provide administrative and clerical support to departments or individuals.
  • Schedule meetings and arrange conference rooms.
  • Alert manager about cancelations or new meetings.
  • Manage travel and schedule.
  • Handle information requests.
  • Prepare correspondence and stuff mail into envelopes.
  • Arrange for outgoing mail and packages to be picked up.
  • Prepare statistical reports.
  • Manage spreadsheets.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.
  • Helps prepare office budget.
  • Plans events and volunteer activities.
  • Maintain office procedures.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operate office equipment, such as photocopy machine and scanner.
  • Coordinate committees and task forces.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Direct the general public to the appropriate staff member.
  • Maintain hard copy and electronic filing system.
  • Sign for UPS/Fed Ex/Airborne packages.
To Apply : https://bit.ly/3jLSx5e

LinkedIn jobs

Vendor Coordinator

Objective:
To deliver a resource according to the scope of the request/plan and on time within the budget while meeting the requirements of the project's/plan’s scope.

Duties and Responsibilities:

  • Recruitment, screening, selection, qualification, and development of external resources according to required specializations, verticals, and budget constraints.
  • Recruitment of new specialized vendors in order to create and expand multilingual and dedicated resource supply databases to accommodate clients’ needs.
  • Have a clear communication with PM Team in terms of initiated requests and deliver feedback about the linguists.
  • Assess and define requirements for external resources and identify resource solutions
  • Define appropriate test procedures for resource qualification, handle test translations and other work samples.
  • Support for the resource requirements of tenders and quotations.
  • Negotiate terms and conditions for purchased services.
  • Compile and maintain vendor data and documents to assure we have most current information on file.
  • Setting up, following up and maintenance of contracts
  • Work closely with Finance team in order to fulfill payments for Vendors and finalizing the contracts.
  • Support and monitor vendor integration and development by building partnerships, fostering usage of new vendors and monitoring of resource availability.
  • Act as escalation point for vendors. Create vendor partnerships with a focus on vendor utilization, cost control, quality and commitment to projects.
  • Follow developments in the industry and language professionals’ community: benchmarking. Liaise with local professional organizations and universities to promote talent management.
 
Skills/Qualifications:

  • +6 months experience in localization field will be a plus
  • Excellent written and verbal English communication skills
  • Minimum Bachelor’s degree (languages and translation is preferred)
  • Excellent problem solving and analytical skills
  • Experience in negotiating and persuasion
  • Strong interpersonal skills
  • Effective time management
  • Proactive attitude

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