Administrative Assistant
Joviality is looking for a full-time administrative assistance, 3-5 year experience with excellent communication and organization skills.
Responsibilities
- Answering incoming calls; taking messages and re-directing calls as required
- Dealing with email inquiries
- General office management such as ordering stationary, maintaining office equipment, photocopy and print out documents on behalf of other colleagues
- Schedule, confirm meetings and book meeting rooms
- Greet and assist visitors to the office
- Assist in the preparation of regularly scheduled reports
- Data entry (sales figures, property listings, contact lists, suppliers lists etc.)
- Arranging both internal and external events
- Providing administration support to other employees, Sales Reps, Property Managers and Senior Management
- Handle multiple projects
- Prepare and monitor invoices
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc
- Provide assistance with bookkeeping and petty cash
- Assist in finding suppliers for materials and equipment needed, negotiate materials and order costs, prepare purchase orders, following up with the order and resolve order problems.
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Strong planning and organization skills
- Ability to multitask
- Proficient in Microsoft Office suite
- Attention to detail is a must
- Fluency in written and spoken English and Arabic is essential
if interested, send your CV to :
jobs@joviality-eg.com
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